1. Introduction

Safe Haven Talent is a recruitment consultancy that connects candidates with employment opportunities. To deliver our services, we process personal data—including sensitive data—and act as a data controller under applicable data protection laws.

You may provide your personal information directly via our website or registration forms, or we may collect it from trusted third-party sources such as job boards. We only process your data when we have a lawful basis to do so and always in accordance with this Privacy Policy.

2. Collection and Use of Personal Data

A. Purpose of Processing and Legal Basis

We collect and process personal data to provide recruitment services, including:

• Contacting you about job opportunities

• Assessing your suitability for roles

• Submitting your profile to potential employers

• Managing payments and contracts

• Maintaining and improving our services

We may also process data to comply with legal obligations, conduct audits, or assist in investigations.

Our legal bases for processing include:

• Your consent

• Fulfilling a contract with you

• Compliance with legal obligations

• Our legitimate interests (see below)

B. Legitimate Interest

We may process your data where it aligns with our legitimate business interests and does not override your rights. These interests include:

• Keeping candidate records up to date

• Delivering recruitment services

• Contacting you for consent when needed

• Informing you about similar services you’ve used

C. Statutory and Contractual Requirements

Certain data is required by law or contract. Our clients may also require specific information to proceed with recruitment. If you do not provide this data, we may be unable to offer our services.

D. Data Recipients

We may share your personal data with:

• Prospective employers

• Former employers (for references)

• Other recruitment partners in our supply chain

3. Data Collected from Third Parties

If we collect data about you from sources other than yourself, it may include:

• Name, contact details, date of birth

• National Insurance number, nationality

• Health and disability status

• Criminal convictions (if applicable)

Sources may include:

• Job boards

• Former employers or referees

• Software providers

• Cookies and analytics tools

4. International Data Transfers

We do not transfer your personal data outside the European Economic Area (EEA) for recruitment purposes. The EEA includes EU member states plus Norway, Iceland, and Liechtenstein.

5. Data Retention

We retain your personal data only as long as necessary for the purposes it was collected. Legal obligations may require us to retain certain data for specific periods.

6. Your Rights

You have the following rights under data protection law:

• To be informed about how your data is used

• To access your personal data

• To correct inaccurate data

• To request deletion of your data (in certain cases)

• To restrict or object to processing

• To request data portability

• To withdraw consent at any time

• To avoid automated decision-making and profiling

If you withdraw consent, it does not affect prior lawful processing or processing based on other legal grounds.

To exercise your rights or update your data, please contact us using the details provided on our website.

7. Cookies

Cookies are small files stored on your device to enhance your experience. For more information, please refer to our [Cookie Policy].

8. Log Files

We use IP addresses to monitor site usage, administer the website, and gather demographic data. IP addresses are not linked to identifiable personal data.

9. External Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices. We recommend reviewing their privacy policies before sharing personal data.

10. Business Transfers

If Safe Haven Talent is sold or merged, your data may be shared with advisers and transferred to the new owners.

11. Data Security

We take appropriate measures to protect your data. Access is limited to staff who need it to perform their roles. While we strive to secure data, please note that internet and email communications are not entirely secure.

If you share a device, we recommend avoiding the “remember my details” feature.

12. Complaints

If you believe your data rights have been violated, you can contact the Information Commissioner’s Office (ICO):

• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

• Phone: 0303 123 1113

• Website: www.ico.org.uk

REGISTERED ADDRESS

Registered Address:  113 Frobisher Road, Warwickshire, CV22 7JE

Company Number: 16681133

VAT Number: 00000000